Good writers, in other words, use language which is straightforward and to-the-point. Concise LanguageĪ hallmark of effective writers is the ability to express the desired message in as few words as possible. The statements at the bottom, which are more concrete, are less open to multiple interpretations. The statements at the top, which are more abstract, can be interpreted in many possible ways, and leave many questions answered. Notice how much more effective the statements become as the language becomes more specific and concrete. You and John call each other derogatory names Your relationship with John is unacceptable He leaves his dirty dishes on the kitchen counter The statement at the top is abstract, but the statements become increasingly concrete and specific toward the bottom.
Consider the two sets of statements below.
Abstract language is vague and obscure, and does not bring to mind specific visual images. Concrete and Specific LanguageĬoncrete language includes descriptions which create tangible images with details the reader can visualize. Effective language is: (1) concrete and specific, not vague and abstract (2) concise, not verbose (3) familiar, not obscure (4) precise and clear, not inaccurate or ambiguous (5) constructive, not destructive and (6) appropriately formal. There are six main characteristics of effective language. In order to choose the most effective language, the writer must consider the objective of the document, the context in which it is being written, and who will be reading it. Again, analyzing one's audience and purpose is the key to writing effectiveness. One must also think about the style, tone and clarity of his/her writing, and adapt these elements to the reading audience. To communicate effectively, it is not enough to have well organized ideas expressed in complete and coherent sentences and paragraphs. EFFECTIVE USE OF LANGUAGE Effective Use of Language The Importance of LanguageĪs a writer, it is important not only to think about what you say, but how you say it.